Media Release: AVPartners wins audiovisual contract at Sofitel Noosa Pacific Resort

Following a competitive tender process, AVPartners has been appointed as the in-house audiovisual provider for the Sofitel Noosa Pacific Resort; providing audiovisual support for meetings, incentives, conferences, and events at the five star venue.

Based in Queensland’s beautiful Noosa, Sofitel Noosa Pacific Resort is a premier 176-suite resort.

A world class MICE destination, the venue boasts over 720 square metres of event space, seven meeting rooms, and the Noosa Ballroom with capacity for 350 delegates theatre style and 180 guests banquet style. The outdoor terrace also provides a perfect setting for exhibitions and launches.

Wireless connectivity and state-of-the-art technology contribute to Sofitel Noosa Pacific Resort’s reputation as a smart meeting venue with a modern luxurious feel.

The AVPartners designated Partner at Sofitel Noosa Pacific Resort, Andrew Delangen said, “Sofitel Noosa Pacific Resort provides an impressive event experience combining a spectacular location, a commitment to luxury and modern event facilities. We’re thrilled by the opportunity to make our mark on events at this great venue.”

Mark Wilkinson, General Manager at Sofitel Noosa Pacific Resort said, “Having worked with AVPartners previously at Novotel Twin Waters Resort and Sofitel Gold Coast, I know first hand how AVPartners consistently adds value through truly creative and smart audiovisual solutions. I look forward to partnering with them once again to deliver unique and successful events.”

Sofitel Noosa Pacific Resort further builds on AVPartners’ AccorHotels presence in Queensland, joining leading venues in the state including Sofitel Gold Coast Broadbeach, Sofitel Brisbane Central and Novotel Twin Waters Resort.

How long does it take to plan an event?

Planning events takes a lot of organisation, effort and time. It’s best to start as early as possible and give yourself a checklist so you don’t miss important elements. Lists and spreadsheets will become your best friends. Always make sure you have contingency plans in place for things like unexpected weather or a speaker not being able to present.

Below is a general timeline of some common event tasks that may help you plan your next event. Remember that every event is different, even those held at the same venue, so it’s important to work out a plan that suits your needs.

6-12 months before the event

  • Establish the event goals and objectives
  • Select a date and choose a venue
  • Get cost estimates and create a budget
  • Identify speakers and/or entertainers
  • Seek out and contact sponsors or partners for the event

3-6 months before the event

  • Promote the event through the appropriate channels; for e.g. social media, radio, TV, newspapers
  • Establish the audiovisual plan and equipment needed with your AV provider
  • Finalise arrangements for speakers and/or entertainers
  • Confirm if the venue requires any permits and confirm access for guests such as parking

2 months before the event

  • Send reminders to the attendee list
  • Follow up with sponsors or event partners
  • Release announcements about VIPs or keynote speakers to the media

1 week before the event

  • Do a final registration check of names
  • Brief your team and volunteers about their event duties
  • Finalise the seating plan
  • Inform the caterer of final numbers
  • Make copies of any speeches, videos or presentations
  • Identify where photo opps and interview opportunities will be

1 day before the event

  • Ensure all signage is in place
  • Do an audiovisual test
  • Ensure registration and guest tables are prepared or decorated
  • Ensure all promotional items or gifts are on site

The day of the event

  • Have copies of all important documents, phone numbers, information and seating charts for the event team
  • Ensure the event is running to plan and manage any issues as they arise
  • Enjoy the event and the work you have put into it!

After the event

  • Send thank you notes or emails to attendees and sponsors
  • Post event photos on social media
  • Conduct a post event evaluation to assess the event’s success against your initial goals and objectives

Your event will be much more complex than this snapshot alone. We recommend creating a project plan to ensure transparency on all tasks and to ensure they are completed on time.

Need advice on the timing of AV or staging tasks for your event? Contact us.

Media release: AVPartners wows at Audi Hamilton Island Race Week

AVPartners was thrilled to be a major sponsor for the iconic Audi Hamilton Island Race Week again this year, helping deliver one of the most successful events yet.

Audi Hamilton Island Race Week is the largest offshore yachting regatta in the southern hemisphere and is well known for its impressive line-up of bands, parties, fashion parades, fine dining options and more.

Providing audiovisual support, styling and technical assistance for over 40 events, AVPartners played an integral role in bringing the events to life. From lighting up Audi cars, through to setting up event stages and building a massive LED wall, AVPartners brought the best in technology and creativity to the world-class event.

AVPartners also provided AV and technical support for the awards presentation and dinner for 660 attendees in the Hamilton Island Convention Centre.

The AVPartners Hamilton Island Partner, Ritchie Harland, said “Audi Hamilton Island Race Week is an incredible event which brings thousands of people to beautiful Hamilton Island every year featuring 202 boats. For over 40 amazing events and performances.”

“The event involves our team of experienced and dedicated AV technicians working 24/7 to create events unlike any experienced before.”

Glenn Bourke, CEO of Hamilton Island said “The world of event based audiovisual provision is not an easy one, so you are always looking for a company and a team that are reliable problem solvers and with a service mentality that can adapt to the changing needs of large corporate clients.”

“In my 20 years or so in events and management, I have experienced none better than AVPartners. They are always professional, energetic and positive solution finders, who are also very nice people to deal with. As partners in all our major events and conferences, they become a fully integrated part of our team, seamlessly providing great service across many locations both indoors and out.”

“My team and I have nothing but the highest praise for AVPartners due to their standards of excellence and our positive experiences spanning nearly a decade.”

AVPartners and Hamilton Island have enjoyed a partnership for eight years. AVPartners provides audiovisual support for conferences and events at the location and professional technical assistance for delegates.

About AVPartners

AVPartners is a leading provider of tailored and integrated event audiovisual services including technical production, audio, visual, lighting, event design and event styling.

AVPartners creates integrated event experiences through combining state-of-the-art audiovisual technology, unrivalled expertise and a highly-tailored approach.

www.avpartners.com

Media release: AVPartners appoints Daniel Naidoo as Operations Manager at Crown Perth

AVPartners has appointed Daniel Naidoo as Operations Manager at Crown Perth.

The role will see Mr Naidoo manage a team of operational staff and crew at the MICE destination to ensure seamless and successful events.

Mr Naidoo will be responsible for driving performance, productivity, efficiency and profitability in the operations department.

Mr Naidoo has nearly ten years’ experience in operations as a supervisor at BHP Billiton and Ecowise Environmental. Prior to this Mr Naidoo was an audiovisual Technical Director at Hyatt and the Burswood Entertainment Complex.

Commenting on the role, Mr Naidoo said, “The AVPartners team at Crown Perth has some of the best and brightest AV talent. I’m thrilled to be working with such a great team at an exceptional venue.”

AVPartners Crown Perth Partner, Matthew Taylor, said, “Daniel brings expert problem-solving and management skills to the AVPartners team at Crown Perth. He is a real asset, helping AVPartners achieve our vision for the venue.”

AVPartners was awarded the Crown Perth contract in 2014.

About AVPartners

AVPartners is a leading provider of tailored and integrated event audiovisual services including technical production, audio, visual, lighting, event design and event styling.

AVPartners creates integrated event experiences by combining state-of-the-art audiovisual technology, unrivalled expertise and a highly-tailored approach.

www.avpartners.com

Media release: AVPartners promotes Ben Davis to Technical Director at Crown Perth

Leading audiovisual service provider AVPartners has promoted Ben Davis to Technical Director at Crown Perth. He joins a highly skilled team, alongside fellow Technical Director Joe Reichle at the premium MICE destination.

The role will see Mr Davis and Mr Reichle jointly provide technical production for conferences and events at Crown Perth.

Mr Davis commenced his career in the audiovisual industry ten years ago. Commencing as an audiovisual technician with AVPartners at Crown Perth, he quickly progressed through the ranks.

The promotion follows Mr Davis being voted AV Technician of the Year in 2014 by his peers.

Commenting on the role, Mr Davis said, “I love having the opportunity to stage some of Australia’s best events at Crown Perth. Each day is challenging and exciting.”

AVPartners Crown Perth Partner, Matthew Taylor said, “Ben is a fantastic addition to our Technical Direction team. His creativity, drive and skill make him a huge asset.”

AVPartners was awarded the Crown Perth contract in 2014.

About AVPartners

AVPartners is a leading provider of tailored and integrated event audiovisual services including technical production, audio, visual, lighting, event design and event styling.

AVPartners creates integrated event experiences through combining state-of-the-art audiovisual technology, unrivalled expertise and a highly-tailored approach.

www.avpartners.com

 

Media release: AVPartners appoints Jarum Rolfe as Partner at RACV Royal Pines Resort

AVPartners has appointed Jarum Rolfe as Managing Partner at RACV Royal Pines Resort. The leading audiovisual services provider was awarded the contract at the luxury Gold Coast venue earlier this year.

Mr Rolfe has worked in the audiovisual industry in Queensland for over a decade. His career has included stints as Managing Partner at Sofitel Gold Coast and Hamilton Island. His passion for audiovisual was sparked back in high school during his time in the school’s band and it remains as strong as ever.

Commenting on the role, Mr Rolfe said, “RACV Royal Pines Resort is the next big thing for events on the coast of Queensland. I’m excited by the opportunity to help deliver some truly extraordinary events and provide a one-of-a-kind service at the resort.”

About AVPartners

AVPartners is a leading provider of tailored and integrated event audiovisual services including technical production, audio, visual, lighting, event design and event styling.

AVPartners creates integrated event experiences through combining state-of-the-art audiovisual technology, unrivalled expertise and a highly-tailored approach

www.avpartners.com

 

Media release: Perth Convention and Exhibition Centre adopts event app technology, thanks to AVPartners

AVPartners has launched an innovative events app at Perth Convention and Exhibition Centre, set to create a genuinely interactive event experience at the world-class venue.

The app, PCEC, integrates social media tools, gamification, surveys and live polls with up-to-date event information to ensure Perth Convention and Exhibition Centre events are accessible and relevant for event attendees online, as well as offline.

Delegates can post updates, tag their location, like and comment on posts and send private messages all from within the app. They can also access up-to-date event documentation, such as programs and flyers, speaker, attendee and exhibitor information.

Using PCEC, event organisers can easily update event information and send targeted push notifications to attendees in real-time. Event sponsors can also benefit through branded content and advertising within the app.

Designed for all smart phones, the app also facilitates reporting on active users and interactions within the app, thanks to a built-in analytics function.

Leveraging the latest in event technology, PCEC is provided through a partnership between AVPartners and American mobile event app developer DoubleDutch.

AVPartners Perth Convention and Exhibition Centre Partner Ryan Taylor said, “Perth Convention and Exhibition Centre is known for delivering some of Australia’s most innovative conferences and events. PCEC will take the attendee experience at the venue to the next level.”

Nigel Keen, General Manager at Perth Convention and Exhibition Centre said, “AVPartners is always on the hunt for new ways to add value at Perth Convention and Exhibition Centre. The event app will further bolster our reputation as a world-class MICE destination.”

With numerous unique spaces including a 2,500 seat theatre, Perth’s largest Ballroom, six exhibition pavilions, multiple meeting rooms, boardrooms and two unique outdoor spaces, PCEC is a great choice for events no matter what the type or size. Each year, over 500,000 people attend one or more of the 600 plus events conducted at Perth Convention and Exhibition Centre.

The news of the event app launch follows a bumper year for AVPartners in Perth, with the provider hitting a number of milestones in 2014. AVPartners re-signed the Audiovisual Services agreement at Perth Convention and Exhibition Centre and was awarded the Exhibition Rigging contract with PCEC.

AVPartners has enjoyed a partnership with PCEC for over five years. AVPartners provides audiovisual and exhibition rigging support for events at the venue and professional technical assistance for delegates.

About the PCEC events app
PCEC combines social media tools, gamification, surveys, and live polls with up-to-date, user-friendly event information; ensuring events are accessible and relevant for the modern event delegate.

Event delegates can post updates, tag their location, like posts, comment on each other’s posts, send private messages, and respond to surveys and live polls all from within the app. The app also integrates with Facebook, LinkedIn and Twitter.

Conference delegates can access up-to-date event documentation such as programs and flyers, videos as well as speaker, attendee and exhibitor information through the app.

The app transfers crucial event information traditionally delivered as hard copy documentation or through in-person announcements online. Event organisers can easily update event information at any time without the hassle and cost of printing. They can also send targeted push notifications to attendees giving event organisers a direct line to delegates.

Delegates can leave reviews on sessions, speakers, venues and exhibitors; making it easy for delegates to have their say and conference organisers to collect feedback.

Event sponsors can also gain further visibility with delegates through branded content and advertising within the app.

PCEC includes an analytics function which allows event organisers to comprehensively report on active users, attendee interactions in the app and reviews.

PCEC accommodates all smart phones and is accessible across iOS, Android and HTML5.

About AVPartners
AVPartners is a leading provider of tailored and integrated event audiovisual services including technical production, audio, visual, lighting, event design and event styling.

AVPartners creates integrated event experiences through combining state of the art audiovisual technology, unrivalled expertise and a highly tailored approach.

www.avpartners.com

Media release: AVPartners promotes Erikson Nygaard to Technical Event Coordinator at Perth Convention and Exhibition Centre

AVPartners has promoted Erikson Nygaard to Technical Event Coordinator at Perth Convention and Exhibition Centre.

The role will see Mr Nygaard provide assistance in leading an audiovisual team in the planning, direction and execution of events at Perth Convention and Exhibition Centre.

Following a career as a photographer and videographer, Mr Nygaard channeled his interest in vision and multimedia into a career in the audiovisual industry. He started with AVPartners three years ago and has quickly made his mark.

Mr Nygaard commented, “Perth Convention and Exhibition Centre stages some of Australia’s most impressive and innovative events. It is a privilege to be a part of it and to work with such a talented team.”

Managing Partner for AVPartners at Perth Convention and Exhibition Centre, Ryan Taylor said, “Erikson has proven himself time and time again with his drive, creativity and commitment to excellence. He has received numerous positive testimonials from clients and he is often specifically requested for events. We welcome Erikson to his new and well deserved role.”

AVPartners works in partnership with Perth Convention and Exhibition Centre to stage events and provide professional technical assistance for delegates. AVPartners was reappointed as the in-house audiovisual service provider in July 2014. They were also appointed as the in-house exhibition rigging service provider in October 2014.

Media release: AVPartners the new in house Audio-visual supplier at RACV Royal Pines Resort

Following a rigorous tender process AVPartners has been awarded the audiovisual contract for RACV Royal Pines Resort.

The partnership will see AVPartners stage conferences, meetings, incentives and events at this renowned venue, provide expert audiovisual support and coordinate technical assistance for event delegates.

RACV Royal Pines Resort is a leading resort and MICE destination situated in Australia’s beautiful Gold Coast. Accommodating groups ranging from eight to 1800, the resort caters to every type of event.

The AVPartners designated Partner at RACV Royal Pines Resort, Jarum Rolfe said, “RACV Royal Pines Resort is well-known for delivering exceptional event experiences. We’re looking forward to delivering creative, outside-of-the-box audiovisual and event staging solutions.”

General Manager at RACV Royal Pines Resort John Morris said, “AVPartners employs a unique approach, has extensive expertise and is committed to always going above and beyond.

AVPartners Queensland regional partner Phillip Delangen said, “We’re thrilled RACV Royal Pines Resort have chosen AVPartners. The venue offers AVPartners a terrific opportunity to showcase our diversity and creativity on some of Queensland’s most high profile events.”

About AVPartners
AVPartners is a leading provider of integrated audiovisual event services including technical production, audio, visual, lighting, event design and event styling.

AVPartners creates integrated event experiences through combining state of the art technology, unrivalled expertise and a highly-tailored approach.

www.avpartners.com

About RACV Royal Pines
RACV Royal Pines Resort is one of the most versatile conference and exhibition venues on the Gold Coast offering unparalleled conferences, meetings, accommodation, golf, and recreational facilities.

RACV Royal Pines Resort completed a major Conference and Events facility upgrade in 2014 and is one of Australia’s most highly awarded resorts for its conference facilities and banqueting services.

http://www.racv.com.au/wps/wcm/connect/resorts/racv+resorts/racv+royal+pines+resort

Media release: AVPartners appoints Nathan Hinschen as Operations Manager at Hamilton Island

Leading audiovisual service provider AVPartners has appointed Nathan Hinschen as Operations Manager at Hamilton Island.

Specialising in lighting operation and design, the role will see Mr Hinschen bring some of Australia’s most high profile events, concerts and shows to life at the picturesque island destination.

Mr Hinschen launched his career in the audiovisual industry with AVPartners three and half years ago. After starting as an audiovisual technician at Hamilton Island he quickly progressed up the ranks.

Throughout his time at Hamilton Island, Mr Hinschen has worked on a number of leading events including Audi Hamilton Island Race Week, Clash of the Paddle, New Years Eve and the Australian Ballet at Qualia.

At 21 years old, Mr Hinschen joins the ranks of a young, ambitious management team that continues to give AVPartners its edge.

Commenting on the role, Mr Hinschen said, “At AVPartners no two days are the same. Each show is different and brings its own set of unique challenges. The work is always interesting and incredibly rewarding.”

Ritchie Harland, Partner at AVPartners Whitsundays said, “Nathan has a seriously impressive can-do attitude. A logical thinker and great team leader, Nathan will take on any task or problem, no matter how challenging, and find creative and unique ways to get results.”

AVPartners has enjoyed a partnership with Hamilton Island for seven years. AVPartners provides audiovisual support for events at the location and professional technical assistance for delegates.