Tag Archive for: audiovisual

Five Strategies to Boost Conference Attendance in 2026

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Guest speaker on stage at a conference


Introduction

Boosting conference attendance isn’t just about filling seats; it’s about creating an experience that guests are excited to attend. In a market saturated with events, planners must differentiate their offering and convince busy professionals to invest their time and money. Here are five evidence‑based strategies to increase registrations and ensure your next conference is well attended.

1. Schedule strategically

Timing can make or break your event. Avoid overlapping with major industry conferences, public holidays or peak holiday seasons. Research suggests that early promotional planning and calendar checks reduce conflicts and boost attendance. Consider shorter, targeted programmes rather than week‑long marathons; micro‑conferences are rising in popularity because they respect busy schedules and budgets.

2. Offer tiered pricing and incentives

Early‑bird and group discounts create urgency and reward commitment. Event marketing studies show that offering reduced rates for early registrants encourages timely sign‑ups and signals value. Group pricing incentives, such as “bring two colleagues, get the third free,” can encourage teams to attend together and build internal support for the event. Loyalty discounts for past attendees and cross‑industry collaborations can also help boost numbers. In festival settings, early‑bird sales often account for thousands of tickets sold within minutes. Use limited‑time offers to create momentum, but ensure the discounts still align with your revenue goals.

3. Showcase speakers and content early

Attendees want to know what they’ll gain from your event. Reveal your keynote speakers, session topics and agenda early to demonstrate value. High‑profile speakers or industry leaders can draw significant attention, but ensure they align with your theme and deliver meaningful insights. Include descriptions of panels, workshops and networking opportunities on your event page and in promotional materials. Use short video teasers or interviews to highlight speaker expertise and build excitement.

4. Embrace personalised marketing and multi‑channel promotion

Modern audiences expect personalised messaging. Use segmented email campaigns, retargeted ads and social media content tailored to different audience segments. Share behind‑the‑scenes content, speaker spotlights and testimonials across channels. Encourage your speakers and sponsors to promote the event through their networks. Referral incentives can reward attendees who bring friends or colleagues. Make sure your registration forms and payment pages are mobile‑friendly, as many people register on smartphones.

5. Curate unique experiences and strong partner collaborations

Beyond sessions and speakers, plan activities that make your conference stand out. This might include immersive installations, wellness sessions, off‑site excursions, artistic performances or themed dinners. Collaboration with reputable venue partners like AVPartners ensures high‑quality audiovisuals and seamless transitions between sessions and evening programmes. Partnering with sponsors who align with your values can enhance the attendee experience and broaden your marketing reach. Don’t forget to capture highlights through UGC and professional photography to market future events.

Conclusion

Increasing conference attendance in 2026 requires strategic planning, compelling content and targeted marketing. By choosing the right date, incentivising early registrations, showcasing high‑quality speakers, using personalised promotion and designing memorable experiences, you can attract and retain delegates. AVPartners offers Event Technology and Virtual & Hybrid Event Services to help you deliver an exceptional experience for both in‑person and online attendees.

Encouraging User‑Generated Content at Your Events in 2026

Event attendee captures user generated content
Introduction

User‑generated content (UGC) is a powerful marketing tool. When attendees share photos, videos or stories from your event, they extend your reach and lend authenticity to your brand. Campaigns that feature UGC perform significantly better than those using brand‑created content alone. Studies show they can achieve 25 % higher engagement and 29 % higher conversion rates. Encouraging attendees to become co‑creators of your narrative is essential. Here are eight strategies to inspire UGC at your next event.

1. Develop a memorable hashtag and pre‑event buzz

Create a unique, easy‑to‑remember hashtag that encapsulates your event theme and year. Promote it in pre‑event emails, registration pages and social posts. Encourage participants to use the hashtag when sharing plans or expectations. A clearly defined hashtag allows you to track content across platforms and fosters community identity. Make sure to reserve variations with the year (e.g. #NationalSafetyAU26) to avoid confusion between annual editions.

2. Design interactive photo and video stations

Provide attendees with ready‑made backdrops, props and lighting designed for selfies and group shots. High‑tech options like AI‑powered photo booths or 360‑degree video experiences can wow guests and generate high‑quality content. Billo’s UGC study notes that creating dedicated areas for attendees to pose, record or film amplifies content creation and encourages sharing. Consider integrating AR filters featuring your branding or event theme; attendees will gladly post unique visuals.

3. Run contests and gamified challenges

Incentivise participation with competitions. A treasure hunt, best photo contest or caption challenge motivates guests to share content in exchange for prizes, discounts or exclusive experiences. Frequent, simple competitions encourage continuous posting throughout the event. To maximise participation, announce winners in real time and highlight standout entries on your event’s social feed or digital screens.

4. Empower influencers and attendees

Invite influencers or community leaders to capture the event from their perspective. Their endorsement can spark excitement and inspire attendees to post. Encourage past attendees and brand advocates to share testimonials before the event and to post live insights during sessions. Showcasing user content on your website or social channels validates participants and motivates others to contribute.

5. Provide seamless sharing tools and Wi‑Fi

Make sure your venue offers strong, fast Wi‑Fi so attendees can upload content without frustration. Include QR codes linking directly to photo upload portals or hashtag guidelines. Encourage participants to opt in for push notifications reminding them to share their favourite moments. When technology works smoothly, attendees are more likely to share spontaneously.

6. Integrate UGC into the event experience

Display a live social media wall featuring attendee posts in real time. This creates feedback loops and encourages others to participate. Use UGC in presentations or videos during the event to reinforce the community story. Highlighting attendees’ contributions signals appreciation and boosts engagement.

7. Leverage themed décor and immersive installations

A visually striking environment prompts guests to take photos. Theming your event through décor, lighting, costumes and interactive installation, creates a share‑worthy backdrop that encourages attendees to record and post. If budget permits, incorporate experiential elements like holographic projections or live art performances that guests will want to capture.

8. Follow up and share the highlights

After the event, curate the best user‑generated content into recap videos, photo galleries and social posts. Feature top creators, share behind‑the‑scenes moments and thank participants. Continue to use the event hashtag, as user posts often continue long after the event. This strategy not only keeps the conversation going but also provides social proof for future editions.

Conclusion

User‑generated content transforms attendees into ambassadors. By providing a hashtag, interactive spaces, gamification and influencer involvement, you can inspire your guests to share authentic moments that amplify your event’s reach and credibility. Work with AVPartners’ Multimedia and Event Technology teams to create immersive, shareable environments that encourage content creation.

Why Live Streaming Is a Must‑Have for Events in 2026

Live streaming of an event fundraiser for charity

Introduction

Live streaming has become a core component of successful events. Virtual and hybrid formats continue to expand reach and deliver high‑quality experiences. Live streaming enables event organisers to connect with attendees worldwide and build community around their brands. When used strategically, live streaming can grow ticket sales, unlock new revenue streams and help event planners gather valuable data to improve future events. However, not every event benefits from being broadcast; exclusivity can still be a powerful draw for high‑touch gatherings. This guide explains when and why to live stream your event, and how to do it well.

Maximise your exposure and brand equity

Live streaming allows you to reach beyond the confines of a venue. Platforms with multi‑CDN (Content Delivery Network) delivery and adaptive bitrate streaming deliver high‑quality video to smartphones, tablets and smart TVs around the world. Audiences who cannot travel due to budget, health or distance can still participate. Live content also generates urgency; real‑time broadcasts on social media tend to attract more engagement than static posts. In fact, research shows that events that offer live streaming often see increased future attendance, up to 30 % of virtual viewers eventually attend the in‑person version.

Live streaming also helps build brand awareness and credibility. Streaming your keynote or product launch demonstrates transparency and inclusivity, and it provides evergreen content that can be repurposed into bite‑sized clips, tutorials or social posts. Sponsorship opportunities multiply as brands can be integrated into the broadcast and reach a global audience. For public events, consider monetising your stream through tiered ticket pricing or paid access to premium sessions to offset production costs.

Reduce costs and environmental impact

Hosting a virtual or hybrid event can lower costs for organisers and attendees. Virtual events eliminate travel, accommodation and per‑diem expenses, and reduce the carbon footprint associated with flights and ground transport. Industry surveys show that moving online can cut event costs by up to 70 %. Even for hybrid events, streaming a portion of the program can allow you to book smaller venues while still accommodating thousands of online participants. In Australia, where travel between cities can be expensive, live streaming offers inclusive access and reduces the logistical burden on delegates.

Enhance engagement through interactive features

Modern streaming platforms offer more than passive viewing. Chat functions, live polling, moderated Q&A and virtual breakout rooms encourage participation and keep remote audiences invested. Real‑time engagement tools can increase satisfaction and deliver richer data insights. Post‑event analytics reveal who watched, where they tuned in from, which sessions were most popular and how long viewers stayed engaged. These metrics can inform marketing strategies and content planning for future events.

Future‑proof your content and audience growth

When executed professionally, live streaming becomes an investment in long‑term growth. Capturing sessions allows you to build a library of on‑demand content that can be monetised or used to nurture leads. Archiving your sessions behind a paywall or membership site gives participants who missed the live event another chance to learn. For membership organisations, on‑demand access can be offered as part of annual subscriptions. Combining live streaming with in‑person experiences delivers the best of both worlds: exclusive networking onsite, plus global exposure and evergreen education online.

Is live streaming right for your event?

Before deciding, consider the goals of your event. Exclusive, high‑ticket experiences or private board meetings may benefit from remaining intimate. However, most conferences, product launches and public ceremonies can gain from the broader exposure and data insights that live streaming provides. Identify which segments of your audience cannot attend in person and design a hybrid agenda that keeps remote viewers engaged. Work with a professional audiovisual team like AVPartners Live Streaming & Hybrid Event Services to ensure broadcast quality, reliable internet connections and creative integration of online and onsite elements.

Conclusion

Live streaming has matured from a contingency solution into a strategic asset. When aligned with your objectives, it expands reach, reduces costs, enhances engagement and future‑proofs your content. With the right planning and technology, a live‑streamed event can amplify your message well beyond the room and deliver long‑term returns.

Conference Trends for 2026: Keeping Your Audience Engaged

Entertainment performs for conference attendees

Conferences are evolving rapidly. Attendees expect more than traditional lectures; they want immersive, personalised experiences that reflect modern technology and culture. In 2026, successful conferences use innovative formats to keep audiences engaged and inspired.

Multi‑sensory experiences

Engaging all five senses has become a priority. Research shows that sensory‑rich events increase emotional connections and memory recall. Event planners are using dynamic lighting, LED walls and projection mapping to transform conference spaces. Curated playlists and live musicians set the mood, while themed menus and interactive food stations add flavour. Textured linens, hands‑on installations and premium giveaways provide tactile stimulatio. Even scent is considered, subtle fragrances or fresh flowers create inviting aromas. Balancing these elements ensures the sensory experience complements your message without overwhelming attendees.

Seamless day‑to‑night events

Binary events, where conferences transition into evening networking dinners, are gaining popularity. Instead of moving attendees to another venue, organisers convert the same space from daytime sessions to gala dinners. This approach reduces logistical costs and keeps guests engaged. By refreshing floor plans, lighting and décor, planners reignite energy and create an evening atmosphere. Day‑to‑night events also allow for creative programming: daytime workshops and keynote presentations followed by live entertainment, awards and socialising.

Hybrid conferences and global reach

Hybrid events, which blend in‑person and virtual participation, remain vital. Surveys predict that 70 % of events will include hybrid components. Live streaming lets people join from anywhere and extends your event’s impact; professional platforms provide adaptive bitrate streaming, analytics and secure delivery. Hybrid conferences also allow you to record sessions for on‑demand viewing and build communities beyond the event date. For a reliable hybrid solution, explore Virtual & Hybrid Event Services by AVPartners.

Hyper‑personalisation and micro‑experiences

Attendees expect events tailored to their interests. According to industry forecasts, hyper‑personalised journeys will dominate conferences. Registration processes now collect preferences to create customised agendas, targeted notifications and personalised networking opportunities. Smaller group activities, roundtables, cohort discussions and identity‑based meetups, give people meaningful connection. AI‑powered matchmaking tools pair attendees with similar interests, while micro‑events deliver niche content within the larger program.

Digital immersion and emerging tech

Event technology is pushing boundaries with augmented reality, virtual reality, holograms and drones. Immersive virtual worlds and multi‑camera live production enable participants to explore digital environments and interact with remote speakers. Drones capture unique footage and add drama during opening ceremonies or evening entertainment. Holograms and mixed‑reality displays bring speakers or products to life. Gamified interactions, such as mobile scavenger hunts or AR quests, keep guests engaged throughout the conference.

Sustainability and wellness

Conferences in 2026 place greater emphasis on sustainability and wellbeing. Planners reduce waste by eliminating single‑use materials, sourcing local food and partnering with eco‑friendly suppliers. Wellness breaks, yoga sessions, meditation rooms or outdoor walks, help attendees stay focused and recharge. These elements reflect broader societal values and leave a positive impression on delegates.

Conclusion

Staying up to date with conference trends means embracing technology, creativity and human connection. By designing multi‑sensory experiences, creating seamless day‑to‑night transitions, offering hybrid participation, personalising attendee journeys and incorporating immersive tech, you ensure your conference stands out in 2026.

For support with cutting‑edge event technology and creative design, explore AVPartners’ Conference and Event and Multimedia Production services.

How Long Does It Take to Plan a Seminar? A 2026 Timeline

Hybrid seminar with in‑person attendees and virtual participants.
Planning a seminar requires more than booking a room and inviting a speaker. A structured timeline helps you lock in venues, talent and technology while giving your team enough time to market the event and create an engaging experience. The length of the planning cycle depends on the scale of your seminar. For large corporate events you may need nine to twelve months of lead time, while smaller pop‑ups can be organised in six to eight weeks. Regardless of size, working backward from your target date ensures you cover all key milestones.

Below is a recommended timeline for seminars in 2026. It covers the period from six months out to the day before the event. While every seminar is unique, these stages provide a solid framework to help you deliver a polished, professional event.

Six months prior: establish goals and secure the basics

Start by assembling your planning team, setting goals and KPIs, and defining your audience. Decide why you are hosting the seminar and what attendees should take away from it. Next, secure a venue that meets your capacity and technical needs. Early venue selection ensures you have the space you need and can negotiate favorable rates. Set a provisional budget and allocate funds across categories such as venue hire, audiovisual production, catering and marketing. Begin researching and contacting potential speakers or subject‑matter experts.

This is also the time to investigate hybrid or virtual options. If you plan to stream part of your seminar, confirm that the venue has robust internet and identify a virtual and hybrid event service provider to supply streaming technology. Setting these foundations early reduces the risk of last‑minute surprises.

Three months out: confirm speakers and vendors

Three months before your seminar, finalise key agreements with your venue, production partners and vendors. Confirm your speakers, align on topics and secure all technical requirements. Send save‑the‑date notifications to prospective attendees. Finalise your seminar’s creative direction, including signage, branding and décor. Secure permits and insurance if necessary and develop your event marketing calendar.

Decide on your seating style, whether interactive roundtables or classroom‑style row and coordinate with the venue on setup and pack‑down requirements. Ask your speakers if they need handheld or lapel microphones, how many screens they require and whether they prefer physical or digital slides. This is also a good time to launch your event website or registration page. If you need help with room layouts or audiovisual design, explore AVPartners’ Event and Conference Solutions, which cover audio, vision, staging and lighting for seminars of any size.

One to two months out: fine‑tune details and promote

With around eight weeks to go, send formal invitations and open registration. Confirm catering arrangements and accommodate dietary requirements. Finalise your run of show and production schedule, and confirm equipment needs with vendors. Schedule a walk‑through of the venue with key staff, including your AV team, to address any last‑minute concerns. Order printed materials such as name badges and signage.

One month before the seminar, confirm RSVPs and seat assignments. Hold internal logistics meetings, review scripts, cue sheets and the agenda, and finalise staff briefings. Assemble onsite kits with registration supplies and emergency items. Double‑check all vendor details, arrival times and load‑in plans. As you finalise your marketing, highlight keynote speakers or special sessions on social media.

Two weeks to one week out: confirm and communicate

Two weeks before the seminar, confirm all external parties—AV suppliers, caterers, decorators and speakers. Send them the final event runsheet and check if they have any questions. Confirm shipping and delivery arrangements for materials too large to carry personally. One week out, verify final headcounts with the caterer and distribute the final production schedule. Hold a pre‑event call with your internal team and all vendors to clarify arrival times, access codes and parking. Pack supplies, staff materials and backups, and prepare any signage or place cards for installation. Schedule last‑minute promotional emails and social posts.

The day before: final checks and packing

The day before your seminar, write a checklist and pack everything you need—name badges, printed programs, presentations on USB drives, stationery and any props. Make sure you have several copies of your agenda and runsheet for staff and suppliers. Bring registration materials such as guest lists, name badges and place. Check weather forecasts and travel routes, and confirm that your AV team has all presentations loaded and tested. A final run‑through helps everyone visualise the event flow and ensures there are no gaps.

Conclusion: planning ahead leads to success

Creating a seminar timeline provides clarity, keeps stakeholders aligned and ensures you hit every milestone. By starting six months out with goal setting and venue selection, confirming speakers and vendors three months prior, fine‑tuning details in the weeks leading up to the event, and packing carefully the day before, you set yourself up for success. In 2026, hybrid event capabilities and sustainability considerations add extra layers to planning, so work closely with your audiovisual partner to incorporate streaming and environmentally friendly practices from the start. AVPartners’ expertise in event technology and virtual and hybrid services ensures your seminar runs smoothly, whether on site or online. To discuss your seminar needs or explore custom AV solutions, contact us today.

Elevate Your Presentation: Harnessing Technology to Engage Audiences

 

Modern presentations need to do more than deliver information. They must capture attention, encourage interaction and inspire lasting memories. Research shows that active learning, which involves participation and discussion, improves attentiveness and knowledge retention compared with passive listening. To make your next speech, seminar or workshop stand out, consider three technology-driven strategies that help presenters create meaningful and interactive experiences.

1. The Medium is Still the Message: Use the Right Tools

If the medium shapes the message, it is time to look beyond static slide decks. Interactive tools such as live polling apps, digital whiteboards and Q&A platforms invite the audience to become part of the conversation. Engagement thrives when communication moves from one-directional delivery to a dynamic exchange. Engaged audiences ask questions, react to ideas and absorb information more deeply. Studies show they are also more likely to remember key points and enjoy the experience.

Live polls and quizzes

Real-time polling lets speakers gauge opinions and adjust content as needed. Polls also break up slide-heavy presentations and ensure every participant has a voice.

Interactive Q&A platforms

Tools such as Sli.do or Poll Everywhere allow attendees to submit questions anonymously. This removes barriers for shy participants and encourages more inclusive dialogue.

Diverse media formats

Short videos, animations or graphic recordings can help re-engage audiences when attention begins to drift. Educational research supports the use of videos designed to manage cognitive load and increase understanding.

2. Ditch the Paper: Present with Tablets and Apps

Printed notes can slow you down and break your connection with the audience. Tablets offer a modern, polished alternative. Presenter Corey Quinn found that switching to an iPad improved mobility, eliminated the need for printed notes and provided a reliable backup if a laptop failed. He also noted that an LTE-enabled tablet removed dependence on venue Wi-Fi.

Presentation software

Apps such as Keynote, PowerPoint and Google Slides allow you to edit and present wirelessly. Cloud storage ensures your files remain accessible from any device.

Cueing and annotation apps

Digital note tools help you scroll through speaker notes, highlight key ideas and maintain eye contact with your audience.

Remote control tools

A Bluetooth remote enables natural movement on stage. Quinn recommends investing in a reliable remote for smooth slide transitions.

Tablets also signal a forward-thinking, environmentally conscious approach. A visual suggestion here would be a photo of a presenter confidently using a tablet instead of printed cue cards.

technology for engaging presentations in action at PCEC

3. Turn Audiences into Participants

Technology has changed how audiences interact before, during and after presentations. Event apps, live polling and social media allow attendees to become active participants.

Social media engagement

Encourage live tweeting with an event hashtag and show the feed on screen. Real-time sharing builds excitement and expands the reach of your session.

Audience response systems

Clickers or app-based response tools let attendees vote, answer questions or react instantly, keeping energy levels high.

Interactive event apps

Many conference apps include integrated polling and Q&A functions. Consult your AV team to learn which tools are available at your venue.

Workshops and networking

Small-group activities help attendees apply new ideas and connect with one another. These moments increase engagement and strengthen learning outcomes.

By planning engagement across all stages of the presentation, you transform passive listeners into active contributors. Interactive elements should always reinforce the message rather than distract from it.

Osher Gunsberg, using technology for engaging presentations

Final Thoughts and Next Steps

When used thoughtfully, technology can turn a standard presentation into a memorable, interactive experience. Interactive tools encourage active learning and increase retention. Tablets streamline delivery and create a modern impression. Social media and audience response systems turn your talk into a conversation rather than a monologue.

To ensure everything runs smoothly, consult our event staging and audiovisual team well in advance. They can recommend the right tools, integrate them into your setup and provide on-site support.

If you are ready to rethink your next presentation, explore AVPartners multimedia services to discover how we can help you design engaging, technology-driven sessions that resonate with today’s audiences.

Don’t make these mistakes when planning your next event

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Planning and executing an event can be an exciting, yet very busy time. Most require months of preparation and strong plans in place to achieve the best outcome. However, from time to time even the most seasoned of event planners can face challenges.

So, what are some common event planning mistakes and how can you avoid or overcome them?

Poor communication

As an event planner, a key responsibility is to know what is going on across your internal team and external parties like suppliers and event speakers and attendees. However, if you don’t communicate clearly to each relevant group what you are expecting from them, then it’s likely that mistakes will be made as each member of your event delivery team will be unsure of their responsibilities.

The best way to overcome this challenge is to make a runsheet – this is a clear breakdown of what should be happening throughout the event and who will be completing each task. It must include times to start and finish certain tasks and should have the contact details of key members of the event delivery team so that each member of the team knows who to speak to if they have questions.

Lack of clear signage

Don’t have your event attendees running late for their favourite speakers or preferred sessions because they can’t find where a certain presentation is being given. The best way to overcome this challenge is to make sure each room is clearly signposted and there are clear directions to other spaces. Digital signage can assist with this as you can use one screen to give multiple directions and even feature moving maps, directing event attendees to main events like keynote speaker sessions or lunch.

Leaving equipment rental to the last minute

So you’ve organised the big ticket items like screens, projectors, lights and staging, but what about handheld microphones, lapel microphones and laser pointers? These are often requested by speakers. It’s tempting to only put in an order once you know what you require to avoid excess spending, but your AV suppliers will likely be working on many events at once and may not have excess inventory to accommodate your last minute requests. Plan in advance and order a few things, despite what your speakers may need, so you don’t miss out.

Not allowing enough time for setup

One of the biggest areas that event planners overlook is underestimating the amount of time it takes to set up their event. Event setups often take longer than anticipated as challenges generally will arise and you might have to make changes. The best way to avoid running out of time is to include setup time in your runsheet and always add more time for setup than you think you will need. It’s better to have excess time and be relaxed before your event starts than running around at the last minute. You must contact your suppliers at least 48 hours before the event to confirm what time they will be arriving and ask if they have any questions you can solve beforehand. Doing this can help to  speed up your setup on event day.

Forgetting to anticipate that problems will arise

Even the most seasoned of events organisers know problems will arise on the day. It’s Murphy’s Law! The best way to avoid this is to make contingency plans, anticipating what might go wrong. Make sure you have extra copies of programs, ensure a speaker has sent their presentation through ahead of time in case they leave their USB at home, give any materials you shipped a few extra days to arrive, check, double check and triple check how the technology works, order extra food and make a packing list. If you have a checklist of all the things you need, you will be less likely to leave anything behind.

Sometimes mistakes happen and this can be stressful. But if you are prepared, this can help lessen the blow and make your event appear smooth, professional, and seamless despite how you may be feeling inside. If you would like help with your next event, contact us today.

How to deliver engaging presentations at your next event

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Whether you’re delivering a keynote speech, running a seminar, or doing a panel discussion, it is likely that your top priority is to keep your audience engaged. Without an engaged audience, your messaging simply will not cut through. Luckily there are many ways to make your presentations more engaging.

In addition to using humour, the right body language, and practicing over and over in front of the mirror,  there are a few ways to ensure your presentations grab the attention of your audience and keep them engaged. Here are a few:

Be a storyteller

People engage with things that they can relate to. By telling stories instead of reciting reams of information you can communicate ideas in a personal way. Storytelling can help you connect with your audience on a human level. While storytelling is an effective technique for engaging audiences, it’s important to keep the story relevant to the event theme and purpose so that you can drive your message home.

Make sure the audio is perfect

There’s nothing worse than a speech that doesn’t fill the entire event room. Muffled and delayed audio are two of the biggest culprits in breaking an otherwise great presentation. Working with a professional AV team with state-of-the-art technology can really put your mind at ease leading up to and during your presentation.

Use second screen technology

Smartphones can sometimes be a distraction for people at events. So why not incorporate them into your presentation and make them work for you rather than against you? Second screen technology makes use of people’s smartphones to enhance what is being delivered on the primary event screen. It’s a great way to make your presentation interactive and encourage audiences to connect with your content.

Get the staging right

Styling and staging is what people will see surrounding you during your delivery. In other words it’s like the framing of your presentation. For this reason, the staging should support what your presentation is about. It should reflect the theme of the event and help enhance what you have to say. This can be achieved by installing branded posters, using eye-catching decorations or even positioning yourself strategically on the stage to grab the attention of your audience.

Light it up

If executed well, lighting can make a presentation lively and eye catching, but if it’s executed poorly, it can make it drab or even worse, distract from your presentation. Lighting should help, not hinder your presentation, so make sure the lighting isn’t reflecting in a way that will form a distraction from your delivery – like off the podium, jewellery that you’re wearing, or your glasses! If you’re looking to add that something special to your next event, gobos are one of the most striking, versatile yet affordable lighting options. A gobo is essentially a stencil cut out of glass or metal, that is then positioned between a spotlight and the area you want lit, creating a unique projected shape. A professional lighting team like AVPartners can bring your presentation to life through effective and professional audiovisual.

Be colour conscious

It’s important to consider how the use of colour can create varying experiences during your presentation. Blue for instance, can create a calm atmosphere and is said to promote clear thought, while red can stimulate the mind and promote action.

If you would like help setting up your next presentation for success, contact AVPartners.

Media release – AVPartners has launched a new ultra-wide LED screen at Sofitel Gold Coast Broadbeach

Leading audiovisual company AVPartners has installed a permanent 10.5m LED screen in the ballroom of the Sofitel Gold Coast Broadbeach.

The state-of-the-art ultra-wide screen is over three times larger than a traditional projection screen and displays high resolution imagery, and 4K video accompanied by crystal clear sound.

The only permanent screen of its type in event spaces in the region, the LED screen offers Sofitel Gold Coast Broadbeach customers a very impressive, yet cost effective way to enhance their events at the venue.

To complement the technology, Sofitel Gold Coast Broadbeach has undergone a soft refurbishment.

AVPartners’ Partner at Sofitel Gold Coast Broadbeach, Mitch Tucker, said “The brand new ultra-wide LED screen opens up endless opportunities for us to create spectacular event experiences for our clients. The technology represents the future of corporate events, and we’re thrilled to be able to offer it at Sofitel Gold Coast Broadbeach.”

Director of Sales and Marketing at Sofitel Gold Coast Broadbeach, Christian Wachter, said “AVPartners has truly gone above and beyond to add value to our venue and clients. The new technology further bolsters Sofitel Gold Coast Broadbeach’s reputation as a premier luxury Queensland venue.”

To book an inspection contact Mitch Tucker on +61 (0) 438 160 429.

About AVPartners

AVPartners is a leading provider of audiovisual services to major venues. Combining state-of-the-art audiovisual technology, unrivalled expertise, and a highly-tailored approach, AVPartners delivers unique event experiences. AVPartners innovative business model not only enhances events through the provision of technical production, audio, visual, lighting, rigging, event design and styling, but also improves C&E revenues.

3.104.228.190

About Sofitel Gold Coast Broadbeach

Immerse yourself into Australia’s chic coastal lifestyle at one of the most perfectly situated hotels in Broadbeach. Created with the philosophy that authentic experiences and smart design are vital to today’s global nomad, Sofitel Gold Coast Broadbeach was designed so guests can personally connect with their surroundings and each other in locally inspired luxury, style and sophistication.

Merging a modern, beach-savvy aesthetic with European elegance, Sofitel Gold Coast Broadbeach features beautifully appointed ocean view accommodation and bright, spacious social areas that celebrate the Gold Coast’s brilliant surf and sun. The hotel also features a pair of stunning swimming pools and a Two Chef Hat restaurant, room81 that brings guests and stylish Broadbeach locals together for signature cocktails, cuisine and nightlife experiences.

www.sofitelgoldcoast.com.au

You’re engaged! Now what?

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Getting engaged is an exciting moment! It’s a time filled with joy, love and celebrations. But once the celebrations subside and the dust settles, it’s time to get into serious planning mode. So how can you plan your dream wedding and keep the process as stress-free as possible? The team at Novotel Twin Waters Resort share their tips.

Establish a timeline

The first and most important thing you’ll want to put in place is a timeline for planning your wedding. Your timeline will establish the different stages of planning. It will dictate when you organise different components of the day so that it doesn’t come to the month before the wedding and you still have a tonne of things to plan. Here’s a rough timeline that can help you get started with your wedding prep.

10 – 12 months to go

In the initial stages of planning, you’ll want to establish your budget, pick a date, develop your guest list and lock in your venue. Once you have a venue and guest list in place, send your save the dates.

6 – 8 months to go

Now’s the time to think of a theme for your wedding. Think of the decor, lighting, colours and floral arrangements that you want for the big day. Once you have decided on the style you would like for your wedding, find your vendors and communicate any necessary information they might need for the day. Find a caterer, book your photographer and select the right audiovisual team to create the perfect style for your wedding.

4 – 6 months to go

At the 4 month mark, you’ll want to have your transportation organised. Pick your celebrant and figure out arrangements with them. Book your music and entertainment, appoint an MC, start organising your invitations and choose your attire for the day.

2 – 4 months to go

Send your invitations, decide on the decorations you would like and prepare the logistics of your ceremony.

1 -2 months to go

Organise your marriage license, confirm your final guest count, prepare speeches and toasts. If it’s a sit down dinner, consider organising a seating plan. Don’t forget to try on your wedding garment to make sure it fits!

1 week to go

Finalise all your transport, guest list and seating plan. Confirm the speaking arrangements with your MC and celebrant and finalise arrangements with your vendors. You should have everything organised by this stage, so it’ll be a matter of finalising all your arrangements and making sure everything is ready for the day.

On the day

Put a friend, family member or wedding planner in charge of keeping the day running smoothly so that you and your partner can spend it enjoying yourselves.

Looking for a stunning location to hold your wedding, with all your planning and styling taken care of? Check out Novotel Twin Waters Weddings & Events.

If you’re looking for an audiovisual team that can create the perfect experience for your wedding day, contact AVPartners today.