Tag Archive for: AVPartners

How to make the most out of your event budget

When planning an event, one of the main challenges planners face is staying within the event budget. You want to create a spectacular event, but you need to ensure the event scope is realistic. Working within budget constraints can be tricky, but by applying a little more creativity and thinking outside the box you might just find you end up with a better event!

Here are our tips on how to get the most bang for your event buck:

Use an event app

The latest trend in events is to have an event app. Printing is expensive and burdensome. An event app eliminates the need to print event information by allowing sharing of up-to-date information from within the app. Event apps also promote greater conference engagement, potentially leading to a higher ROI.

Select a great value venue

Most venues have an array of options when it comes to spaces available, and being flexible can allow you to achieve great results without the high costs. Using an event space in low season, for example, should be cheaper than high season.

Make smart food and beverage choices

Make savvy choices about food and drinks so you don’t overspend. For example: don’t stress about serving expensive wine brands; most people won’t even notice if you opt for the house brands. Think about the type of event you’re holding and the kind of food to be served. Dinner doesn’t always need to be a sit-down affair; a cocktail function can prove to be a more cost effective and relaxed option.

Use lighting to theme your event

Great lighting can be a cost-effective and impactful way to theme your event. Some themes sound great in theory but can be very difficult to incorporate into an event without spending large amounts of money. Lighting can add vibrancy and colour, creating a unique and impressive event experience.

Leverage social media

Social media is an effective way to promote your event, build anticipation, keep attendees engaged and get feedback – without drastically increasing your budget.

Ultimately, when planning events to a strict budget, it’s important to be flexible. Keep in mind that if you overspend in one area, you will need to underspend in another. Allowing some wiggle room within the budget and keeping costs down when you can will help you make the most of your budget.

Media release: AVPartners appoints Daniel Naidoo as Operations Manager at Crown Perth

AVPartners has appointed Daniel Naidoo as Operations Manager at Crown Perth.

The role will see Mr Naidoo manage a team of operational staff and crew at the MICE destination to ensure seamless and successful events.

Mr Naidoo will be responsible for driving performance, productivity, efficiency and profitability in the operations department.

Mr Naidoo has nearly ten years’ experience in operations as a supervisor at BHP Billiton and Ecowise Environmental. Prior to this Mr Naidoo was an audiovisual Technical Director at Hyatt and the Burswood Entertainment Complex.

Commenting on the role, Mr Naidoo said, “The AVPartners team at Crown Perth has some of the best and brightest AV talent. I’m thrilled to be working with such a great team at an exceptional venue.”

AVPartners Crown Perth Partner, Matthew Taylor, said, “Daniel brings expert problem-solving and management skills to the AVPartners team at Crown Perth. He is a real asset, helping AVPartners achieve our vision for the venue.”

AVPartners was awarded the Crown Perth contract in 2014.

About AVPartners

AVPartners is a leading provider of tailored and integrated event audiovisual services including technical production, audio, visual, lighting, event design and event styling.

AVPartners creates integrated event experiences by combining state-of-the-art audiovisual technology, unrivalled expertise and a highly-tailored approach.

3.104.228.190

Keynote vs. Prezi vs. Powerpoint – Which presentation software works best?

Face it. You may be a fascinating presenter, but you will still most likely need slides to support your presentation. Rich content such as images, videos and charts are now the rule.

Ensuring your slides are engaging and accessible are the big challenges. We have all watched the audience nod off at the first slide or cringed at amateur efforts such as tacky slide animations.

Worst of all is when the presentation won’t load and you suddenly forget everything you have ever known about the topic on which you are, reputedly, an expert. Death by slide is a real danger on either side of the podium.

Can you preserve yourself and your audience from the twin evils of tedium or technology malfunction? The answer, as with all things, is that it depends. Your choice of platform such as PowerPoint, Keynote or Prezi can make the difference.  Here’s how the three tools stack up.

PowerPoint

Powerpoint is the most commonly-used tool. It is reliable in the sense that PowerPoint is likely to work with any equipment you may be offered. However, Powerpoint hasn’t been updated in a long time. The standard slide templates can be painfully boring. Presenters need to put extra care into creating polished and professional-looking slides.

Keynote

Keynote is a Apple product, even older than PowerPoint. It is relatively easy to learn for PowerPoint users and has some advanced features that add flexibility. If the lecture room offers only a Windows machine with an older version of PowerPoint, you may then be faced with the daunting and uncertain task of converting the presentation to PowerPoint or exporting it to PDF. If you know you have a Mac available, however, it may be the best choice.

Prezi

In an alternative approach, Prezi is web-hosted and built on an infinite–canvas platform. It offers some interesting potential for collaboration and the exploration of how ideas relate in a non-linear format. Prezi is accessed via the internet and hence you must have an internet connection in your presentation space.

So, how can you make the most out of your presentation?  PowerPoint is not the only choice. The best solution is to work closely with your AV rep to get advice on which tool will work best in the space to give your presentation the dazzle it deserves.

How much definition do I actually need?

Standard Definition (SD), High Definition (HD), Full High Definition (FHD) and Ultra High definition (UHD) refer to the clarity or resolution of a moving image via a television, display device or monitor. Definition is measured as width x height in pixels.

When holding an event, definition is an important consideration to ensure a good quality viewer experience. But how much definition do you need? Let’s look at the options.

SD

Standard Definition refers to the image resolution of most older televisions and DVDs which are usually 720×576 or 720×480.

HD or FHD

High Definition refers to the image resolution of newer televisions, HDTV and Blu-Ray. There are three major formats of HD – 720p (1280×720), 1080i (1920×1080) and 1080p (1920×1080). 1080i and 1080p are often marketed as FHD to highlight the improved clarity over 720p.

UHD

Ultra high definition refers to the image resolution of the very latest higher definition screens and is usually 4K (3840×2160) and 8K (7680×4320).

So which should you choose? One consideration is the quality of the input which can limit your options. If, for example, you are transmitting SD video, using a FHD television or screen isn’t going to improve upon the clarity.

Other things to keep in mind include how many screens you’ll have at your event and how far away from the screens your audiences will be. Speak to your AV provider to get expert advice on what will work best for your event.

This article originally appeared at Business Events News.

Media release: AVPartners promotes Ben Davis to Technical Director at Crown Perth

Leading audiovisual service provider AVPartners has promoted Ben Davis to Technical Director at Crown Perth. He joins a highly skilled team, alongside fellow Technical Director Joe Reichle at the premium MICE destination.

The role will see Mr Davis and Mr Reichle jointly provide technical production for conferences and events at Crown Perth.

Mr Davis commenced his career in the audiovisual industry ten years ago. Commencing as an audiovisual technician with AVPartners at Crown Perth, he quickly progressed through the ranks.

The promotion follows Mr Davis being voted AV Technician of the Year in 2014 by his peers.

Commenting on the role, Mr Davis said, “I love having the opportunity to stage some of Australia’s best events at Crown Perth. Each day is challenging and exciting.”

AVPartners Crown Perth Partner, Matthew Taylor said, “Ben is a fantastic addition to our Technical Direction team. His creativity, drive and skill make him a huge asset.”

AVPartners was awarded the Crown Perth contract in 2014.

About AVPartners

AVPartners is a leading provider of tailored and integrated event audiovisual services including technical production, audio, visual, lighting, event design and event styling.

AVPartners creates integrated event experiences through combining state-of-the-art audiovisual technology, unrivalled expertise and a highly-tailored approach.

3.104.228.190