Tag Archive for: tips

Delivering Engaging Presentations at Your Event in 2026

Engaging presentation showing interactive slides on a UHD led screen.
Introduction

Whether you are giving a keynote speech, running a seminar or moderating a panel, your main objective is to keep your audience engaged. Research shows that storytelling activates the same parts of the brain involved in experiencing events and strengthens emotional connections. Great presentations also depend on audio quality, interactivity and visual design. This guide explains how to harness storytelling, sound engineering, second‑screen technology, staging, lighting and colour psychology to captivate attendees in 2026.

Structure your narrative around stories

Facts alone rarely stick; humans remember and relate to narratives. Start with a real example or anecdote that illustrates your key message, introduce a human element, follow a simple arc (beginning, middle, end), and speak authentically rather than reading a script. Stories help audiences connect emotionally and improve recall. Make sure your stories align with the event’s theme and objectives.

Prioritise professional audio

Studies from USC and Yale demonstrate that poor sound quality makes speakers seem less intelligent and trustworthy. Conversely, clear, balanced audio increases engagement and recall. Chose a venue with a professional in-house AV team like AVPartners. Our Event Technology services include high‑fidelity microphones, mixing consoles and acoustic treatments to ensure every word is heard.

Leverage second‑screen and interactive tools

Mobile devices can distract audiences, but they can also enhance engagement. Second‑screen apps allow attendees to view slides, respond to polls, submit questions and take notes on their smartphones. Interactive platforms even let participants vote on discussion topics in real time. By integrating these features into your event app or web platform, you give attendees more control over their experience and collect valuable feedback. AVPartners can recommend platforms that integrate seamlessly with our Virtual & Hybrid Event Services.

Design staging and styling to support your message

Your stage is the physical frame for your presentation. It should reflect the event theme and make speakers visible from every angle. Use branded backdrops, eye‑catching decor and well‑placed furniture to focus attention. Position yourself strategically on stage to maintain connection with the room. Our Theming, Staging & Styling team can design bespoke stages, podiums and signage that reinforce your narrative.

Use lighting as a storytelling tool

Lighting sets the mood and guides your audience’s attention. Warm colours like red and yellow stimulate energy and prompt action, while cool hues like blue and green promote calm and focus. Gobo projections (custom patterns inserted into spotlights) can project logos or imagery onto walls, adding a professional flourish. Work with experienced lighting designers to balance brightness and avoid glare on your face, glasses or jewellery.

Incorporate colour psychology

Different colours evoke different emotions. Blue encourages trust and concentration; red conveys urgency and excitement; yellow signals optimism; green evokes harmony and sustainability; purple suggests luxury; white denotes simplicity; black adds sophistication. Use these colours consistently across slides, lighting and stage decor to reinforce your message. For example, choose blue lighting during data‑heavy segments and warm tones for inspiring stories. Our experts can help translate your brand palette into an immersive visual experience.

Conclusion

In 2026, audiences expect presentations that are personal, interactive and polished. By weaving compelling stories, ensuring pristine audio, using second‑screen technology, designing intentional staging, employing strategic lighting and leveraging colour psychology, you will deliver presentations that resonate and drive action. To take your next conference or seminar to the next level, connect with our team at AVPartners and discover how our Event Technology and Theming, Staging & Styling services can transform your ideas into reality.

To Theme or Not to Theme? Navigating Event Design Decisions

jetpack entertainment bring an event theme to life
Introduction

Themes can transform events into memorable experiences, but they also require careful consideration. A well‑executed theme creates excitement and cohesion, guiding décor, entertainment and messaging. Yet themes can add complexity, cost and risk if they are misaligned with your audience or objectives. Should you commit to a theme or opt for a colour scheme instead? This guide weighs the benefits and drawbacks to help you decide.

Benefits of a themed event

Enhanced guest engagement. A distinctive theme captivates attendees from the invitation stage and encourages participation. Guests may dress up, share themed photos and engage more deeply with programming. The consistent atmosphere created by a theme makes your event feel cohesive and special.

Guided planning and decor. Themes serve as a blueprint for design decisions. They help narrow down colour palettes, décor choices and entertainment options, making planning more efficient. They can also inspire creative programming, such as themed presentations or interactive activities.

Reinforced messaging. When aligned with your objectives, a theme can strengthen your message. For example, a sustainability summit might adopt a nature‑inspired theme to reinforce environmental values; a technology launch could use futuristic design to highlight innovation.

Memorable experiences. Attendees remember how a theme made them feel. A well‑chosen motif can create emotional connections and positive associations with your brand.

Drawbacks and considerations

Budget constraints. Themed décor, costumes and specialised entertainment can be costly. If budgets are tight, a simpler colour scheme or aesthetic may achieve elegance without overspending.

Time and logistical demands. Creating an immersive theme requires careful planning and attention to detail. If your event timeline is short, a complex theme could overwhelm your team.

Audience preferences. Consider your audience’s culture and preferences. Some groups might prefer subtlety or may feel uncomfortable with elaborate themes. Ensure your theme is inclusive and resonates with diverse attendees.

Potential message dilution. A theme unrelated to your objectives can distract from your core message and confuse attendees. Keep your brand and goals at the forefront when choosing thematic elements.

Alternatives to full themes

If a full theme isn’t practical, consider a cohesive colour scheme that ties the event together. Use lighting, décor and digital elements to reflect your brand palette. Incorporate small thematic touches, like signature cocktails or themed entertainment, without overhauling every aspect. Hybrid theming (colour scheme plus a few thematic elements) offers flexibility and cost control.

Conclusion

Themes can enhance your event when they are purposeful, well‑executed and aligned with your audience and objectives. However, they are not mandatory for success. Weigh the benefits of guest engagement, cohesion and storytelling against potential costs, logistical demands and audience expectations. For tailored advice and creative support, consult AVPartners’ Theming, Staging & Styling team, who can help you design immersive experiences or elegant colour‑focused events.

How to Make Every Event Unique and Memorable

Unique event experience with projection mapping imagery
Introduction

In a crowded events marketplace, creating unique event experiences is essential for differentiating your brand and inspiring guests to return. Utilising innovative lighting, theming, styling, entertainment and technology can turn a standard gathering into an unforgettable journey. Multi‑sensory design, combining sight, sound, taste, touch and smell, has been shown to enhance emotional connections and memory recall. Here’s how to craft distinctive events that resonate long after they’re over.

1. Use strategic lighting

Lighting shapes atmosphere and guides attention. Dynamic LED walls, projection mapping and colour washes can transform a room throughout the event. Use uplighting and soft washes during presentations, then switch to vibrant colour sequences for entertainment segments. Intelligent lighting can synchronise with music or speakers, adding energy and supporting narrative flow. Working with lighting experts ensures your design aligns with the theme and technology of your venue.

2. Choose a cohesive theme

Themes provide a narrative backbone. They inform décor, invitations, entertainment and catering. A well‑chosen theme can create cohesion, simplify decision‑making and leave a lasting impression. However, avoid overcomplicating themes—ensure they support your event’s objectives and appeal to your audience. For information‑heavy conferences, a subtle colour scheme might be more appropriate than elaborate costuming. AVPartners’ Theming, Staging & Styling service can help bring your vision to life.

3. Prioritise professional styling and décor

Styling encompasses furniture selection, table layouts, props and digital elements. It shapes the mood and facilitates movement through the space. Consider unconventional seating arrangements like lounges or cabaret setups to encourage interaction. Use textured linens, handcrafted centrepieces and digital displays to create tactile and visual interest. Incorporate live plants, floral installations or art pieces to evoke your theme and provide natural photo backdrops.

4. Curate entertainment that fits your theme

Entertainment should reinforce your concept rather than distract from it. Beyond live bands and DJs, explore comedians, aerialists, interactive performers or silent discos. Align entertainment with the narrative arc of your event: energising acts during transitions, uplifting performances after dinner or immersive theatre experiences in breakout rooms. Unexpected entertainment keeps guests engaged and provides share‑worthy moments.

5. Integrate immersive technology

Emerging technologies like augmented reality, virtual reality and holographic projections can bring stories to life. Interactive installations encourage participation and create personalised experiences. For example, AR filters can allow attendees to explore different environments or products, while VR headsets offer virtual tours or simulations. These technologies help convey complex information and create lasting impressions. If budgets are limited, use simpler interactive elements like digital scavenger hunts or LED wristbands that respond to music.

6. Engage all five senses

Multi‑sensory experiences deepen engagement and improve recall. Curated soundscapes and live music set the tone. Menus that reflect the theme—through flavours, presentation and interactive stations—stimulate taste. Textured surfaces and hands‑on installations engage touch. Scent can evoke memories; consider subtle fragrances or natural aromatics like fresh herbs or flowers. Balance these elements so they complement rather than overwhelm each other.

Conclusion

Creating unique events requires intentional design and a willingness to experiment. By combining strategic lighting, thoughtful theming, bespoke styling, tailored entertainment, immersive technology and multi‑sensory elements, you can craft experiences that delight guests and drive your message home. Partner with AVPartners’ Event Technology, Theming, Staging & Styling and Multimedia teams to turn your vision into reality.

Ensuring Ongoing Success After Your Event

award winners accept their award at a gala event
Introduction

The end of an event marks the beginning of another crucial phase: post‑event engagement and analysis. Following up with attendees, measuring impact and continuing conversations can extend the lifespan of your event and increase return on investment. Here’s how to make your event successful long after the last session concludes.

1. Personalise follow‑up communications

Send a thank‑you message within 24–48 hours to show appreciation and keep your organisation top‑of‑mind. Include session recaps tailored to attendees’ interests, and suggest related resources or upcoming events based on their engagement. Personalisation demonstrates value and encourages further interaction.

2. Collect feedback and data promptly

Deploy surveys while the event experience is still fresh, focusing on concise, targeted questions about sessions, speakers and logistics. Offer incentives such as discount codes or exclusive content to encourage participation. Analyse feedback to identify strengths, pain points and areas for improvement. Tools like Cvent, SurveyMonkey or Eventify can simplify distribution and analysis.

3. Provide on‑demand content and resources

Share recordings of keynotes and workshops, along with slides, infographics and supplementary materials. Offering on‑demand content extends the value of your event, reinforces learning and encourages participants to revisit sessions. Make resources mobile‑friendly and easy to download.

4. Gamify and interact to sustain engagement

Use quizzes, challenges, leaderboards and interactive polls to transform passive attendees into active participants. Gamification adds fun and fosters community, motivating attendees to revisit content and interact with fellow participants. Surprise initiatives such as bonus webinars, exclusive virtual gatherings or personalised gifts can further delight attendees.

5. Drive social media and digital marketing activity

Encourage the use of your event hashtag and highlight user‑generated content across your channels. Share session highlights, video clips and testimonials, and invite attendees to post their insights. Targeted email campaigns and content hubs keep your audience connected with your brand. Track metrics such as website traffic, email clicks and social engagement to refine your strategies.

6. Offer networking and future opportunities

Facilitate ongoing networking through online forums, private social groups or targeted meetups. Provide exclusive offers or loyalty programmes to convert attendees into long‑term customers. Use post‑event analytics to segment your audience and personalise future invitations.

7. Conduct a comprehensive post‑event analysis

Analyse attendance, session engagement, social media activity, satisfaction scores and financial results to measure success. Use these insights to identify patterns, adjust marketing strategies and optimise logistics. Send surveys within 24–48 hours to ensure feedback is timely and accurate. Post‑event analysis is essential for continuous improvement and long‑term ROI.

Conclusion

Successful events don’t end when guests leave. By personalising follow‑ups, gathering feedback, providing on‑demand resources, gamifying engagement, leveraging social media, facilitating networking and conducting thorough analysis, you can extend the impact of your event and build stronger relationships with attendees. AVPartners’ Event Technology and Multimedia teams can assist with recording sessions, hosting content and analysing data to improve your next event.

Why Live Streaming Is a Must‑Have for Events in 2026

Live streaming of an event fundraiser for charity

Introduction

Live streaming has become a core component of successful events. Virtual and hybrid formats continue to expand reach and deliver high‑quality experiences. Live streaming enables event organisers to connect with attendees worldwide and build community around their brands. When used strategically, live streaming can grow ticket sales, unlock new revenue streams and help event planners gather valuable data to improve future events. However, not every event benefits from being broadcast; exclusivity can still be a powerful draw for high‑touch gatherings. This guide explains when and why to live stream your event, and how to do it well.

Maximise your exposure and brand equity

Live streaming allows you to reach beyond the confines of a venue. Platforms with multi‑CDN (Content Delivery Network) delivery and adaptive bitrate streaming deliver high‑quality video to smartphones, tablets and smart TVs around the world. Audiences who cannot travel due to budget, health or distance can still participate. Live content also generates urgency; real‑time broadcasts on social media tend to attract more engagement than static posts. In fact, research shows that events that offer live streaming often see increased future attendance, up to 30 % of virtual viewers eventually attend the in‑person version.

Live streaming also helps build brand awareness and credibility. Streaming your keynote or product launch demonstrates transparency and inclusivity, and it provides evergreen content that can be repurposed into bite‑sized clips, tutorials or social posts. Sponsorship opportunities multiply as brands can be integrated into the broadcast and reach a global audience. For public events, consider monetising your stream through tiered ticket pricing or paid access to premium sessions to offset production costs.

Reduce costs and environmental impact

Hosting a virtual or hybrid event can lower costs for organisers and attendees. Virtual events eliminate travel, accommodation and per‑diem expenses, and reduce the carbon footprint associated with flights and ground transport. Industry surveys show that moving online can cut event costs by up to 70 %. Even for hybrid events, streaming a portion of the program can allow you to book smaller venues while still accommodating thousands of online participants. In Australia, where travel between cities can be expensive, live streaming offers inclusive access and reduces the logistical burden on delegates.

Enhance engagement through interactive features

Modern streaming platforms offer more than passive viewing. Chat functions, live polling, moderated Q&A and virtual breakout rooms encourage participation and keep remote audiences invested. Real‑time engagement tools can increase satisfaction and deliver richer data insights. Post‑event analytics reveal who watched, where they tuned in from, which sessions were most popular and how long viewers stayed engaged. These metrics can inform marketing strategies and content planning for future events.

Future‑proof your content and audience growth

When executed professionally, live streaming becomes an investment in long‑term growth. Capturing sessions allows you to build a library of on‑demand content that can be monetised or used to nurture leads. Archiving your sessions behind a paywall or membership site gives participants who missed the live event another chance to learn. For membership organisations, on‑demand access can be offered as part of annual subscriptions. Combining live streaming with in‑person experiences delivers the best of both worlds: exclusive networking onsite, plus global exposure and evergreen education online.

Is live streaming right for your event?

Before deciding, consider the goals of your event. Exclusive, high‑ticket experiences or private board meetings may benefit from remaining intimate. However, most conferences, product launches and public ceremonies can gain from the broader exposure and data insights that live streaming provides. Identify which segments of your audience cannot attend in person and design a hybrid agenda that keeps remote viewers engaged. Work with a professional audiovisual team like AVPartners Live Streaming & Hybrid Event Services to ensure broadcast quality, reliable internet connections and creative integration of online and onsite elements.

Conclusion

Live streaming has matured from a contingency solution into a strategic asset. When aligned with your objectives, it expands reach, reduces costs, enhances engagement and future‑proofs your content. With the right planning and technology, a live‑streamed event can amplify your message well beyond the room and deliver long‑term returns.

Conference Trends for 2026: Keeping Your Audience Engaged

Entertainment performs for conference attendees

Conferences are evolving rapidly. Attendees expect more than traditional lectures; they want immersive, personalised experiences that reflect modern technology and culture. In 2026, successful conferences use innovative formats to keep audiences engaged and inspired.

Multi‑sensory experiences

Engaging all five senses has become a priority. Research shows that sensory‑rich events increase emotional connections and memory recall. Event planners are using dynamic lighting, LED walls and projection mapping to transform conference spaces. Curated playlists and live musicians set the mood, while themed menus and interactive food stations add flavour. Textured linens, hands‑on installations and premium giveaways provide tactile stimulatio. Even scent is considered, subtle fragrances or fresh flowers create inviting aromas. Balancing these elements ensures the sensory experience complements your message without overwhelming attendees.

Seamless day‑to‑night events

Binary events, where conferences transition into evening networking dinners, are gaining popularity. Instead of moving attendees to another venue, organisers convert the same space from daytime sessions to gala dinners. This approach reduces logistical costs and keeps guests engaged. By refreshing floor plans, lighting and décor, planners reignite energy and create an evening atmosphere. Day‑to‑night events also allow for creative programming: daytime workshops and keynote presentations followed by live entertainment, awards and socialising.

Hybrid conferences and global reach

Hybrid events, which blend in‑person and virtual participation, remain vital. Surveys predict that 70 % of events will include hybrid components. Live streaming lets people join from anywhere and extends your event’s impact; professional platforms provide adaptive bitrate streaming, analytics and secure delivery. Hybrid conferences also allow you to record sessions for on‑demand viewing and build communities beyond the event date. For a reliable hybrid solution, explore Virtual & Hybrid Event Services by AVPartners.

Hyper‑personalisation and micro‑experiences

Attendees expect events tailored to their interests. According to industry forecasts, hyper‑personalised journeys will dominate conferences. Registration processes now collect preferences to create customised agendas, targeted notifications and personalised networking opportunities. Smaller group activities, roundtables, cohort discussions and identity‑based meetups, give people meaningful connection. AI‑powered matchmaking tools pair attendees with similar interests, while micro‑events deliver niche content within the larger program.

Digital immersion and emerging tech

Event technology is pushing boundaries with augmented reality, virtual reality, holograms and drones. Immersive virtual worlds and multi‑camera live production enable participants to explore digital environments and interact with remote speakers. Drones capture unique footage and add drama during opening ceremonies or evening entertainment. Holograms and mixed‑reality displays bring speakers or products to life. Gamified interactions, such as mobile scavenger hunts or AR quests, keep guests engaged throughout the conference.

Sustainability and wellness

Conferences in 2026 place greater emphasis on sustainability and wellbeing. Planners reduce waste by eliminating single‑use materials, sourcing local food and partnering with eco‑friendly suppliers. Wellness breaks, yoga sessions, meditation rooms or outdoor walks, help attendees stay focused and recharge. These elements reflect broader societal values and leave a positive impression on delegates.

Conclusion

Staying up to date with conference trends means embracing technology, creativity and human connection. By designing multi‑sensory experiences, creating seamless day‑to‑night transitions, offering hybrid participation, personalising attendee journeys and incorporating immersive tech, you ensure your conference stands out in 2026.

For support with cutting‑edge event technology and creative design, explore AVPartners’ Conference and Event and Multimedia Production services.

Don’t make these mistakes when planning your next event

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Planning and executing an event can be an exciting, yet very busy time. Most require months of preparation and strong plans in place to achieve the best outcome. However, from time to time even the most seasoned of event planners can face challenges.

So, what are some common event planning mistakes and how can you avoid or overcome them?

Poor communication

As an event planner, a key responsibility is to know what is going on across your internal team and external parties like suppliers and event speakers and attendees. However, if you don’t communicate clearly to each relevant group what you are expecting from them, then it’s likely that mistakes will be made as each member of your event delivery team will be unsure of their responsibilities.

The best way to overcome this challenge is to make a runsheet – this is a clear breakdown of what should be happening throughout the event and who will be completing each task. It must include times to start and finish certain tasks and should have the contact details of key members of the event delivery team so that each member of the team knows who to speak to if they have questions.

Lack of clear signage

Don’t have your event attendees running late for their favourite speakers or preferred sessions because they can’t find where a certain presentation is being given. The best way to overcome this challenge is to make sure each room is clearly signposted and there are clear directions to other spaces. Digital signage can assist with this as you can use one screen to give multiple directions and even feature moving maps, directing event attendees to main events like keynote speaker sessions or lunch.

Leaving equipment rental to the last minute

So you’ve organised the big ticket items like screens, projectors, lights and staging, but what about handheld microphones, lapel microphones and laser pointers? These are often requested by speakers. It’s tempting to only put in an order once you know what you require to avoid excess spending, but your AV suppliers will likely be working on many events at once and may not have excess inventory to accommodate your last minute requests. Plan in advance and order a few things, despite what your speakers may need, so you don’t miss out.

Not allowing enough time for setup

One of the biggest areas that event planners overlook is underestimating the amount of time it takes to set up their event. Event setups often take longer than anticipated as challenges generally will arise and you might have to make changes. The best way to avoid running out of time is to include setup time in your runsheet and always add more time for setup than you think you will need. It’s better to have excess time and be relaxed before your event starts than running around at the last minute. You must contact your suppliers at least 48 hours before the event to confirm what time they will be arriving and ask if they have any questions you can solve beforehand. Doing this can help to  speed up your setup on event day.

Forgetting to anticipate that problems will arise

Even the most seasoned of events organisers know problems will arise on the day. It’s Murphy’s Law! The best way to avoid this is to make contingency plans, anticipating what might go wrong. Make sure you have extra copies of programs, ensure a speaker has sent their presentation through ahead of time in case they leave their USB at home, give any materials you shipped a few extra days to arrive, check, double check and triple check how the technology works, order extra food and make a packing list. If you have a checklist of all the things you need, you will be less likely to leave anything behind.

Sometimes mistakes happen and this can be stressful. But if you are prepared, this can help lessen the blow and make your event appear smooth, professional, and seamless despite how you may be feeling inside. If you would like help with your next event, contact us today.

Using colour to help deliver and enhance your event message

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Professionals in neuroscience, interior design and advertising know very well the impact colours can have on our mood and how we experience things. Colours can excite, provoke action and can even encourage concentration. So how can event planners make the most of colour at their events?

While there isn’t one magic colour to use in events that will evoke a positive response from event attendees and make your event memorable, studies have shown that different colours can ignite different emotions in people. So depending on your event objectives, you might want to consider using certain colours to drive home your messaging.

Using colour in your event decor and lighting can influence the way your guests engage with your event and can create a memorable experience. Here’s how colour can make an impact on your event delegates:

Cool colours

Cool colours including blue, green and violet generally have a calming effect on people. Blue is a cool colour that is often used at corporate events. This is no coincidence. The colour blue relaxes people and studies have shown that it can help with focus and concentration. It can stimulate clear thought and put people at ease. Consider using the colour blue in your event decorations to create a calm atmosphere. You can also use blue lighting during event activities to improve guests’ attention spans and encourage concentration. The colour green can have a similar effect on our emotions. It is reminiscent of nature, and can therefore have a soothing effect on people.

Warm colours

Warm colours like red, orange and yellow create feelings of warmth and positivity. These colours remind us of warm weather and carry an energetic feeling with them. Red in particular has been proven to stimulate the mind and enhance our heart rates. It is a colour that can influence us to act. Consider using the colour red to communicate your event messaging throughout your event. It can be used in your event banners, in your decorations or on your screens.

Incorporating colour

Colour can be incorporated into your decorations, stage set and lighting. While the colours used in your design and decorations will be fixed throughout the duration of your event, you can use different coloured lighting throughout your event to enhance and complement any event styling. This helps to create different moods and experiences for your guests. Utilising different colours throughout your event can keep your guests engaged and entertained.

If you would like advice on incorporating colours into your next event, contact AVPartners today.

The secrets to a successful event hashtag

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Hashtags have become an important way for event planners to create a buzz around events. Think of the last conference or event you attended. Chances are a hashtag was used. So what exactly are hashtags and why have they become so popular in the events industry?

A hashtag is a word or phrase preceded by a hash sign (#), which makes it a searchable link. Most commonly used on applications and social media platforms like Twitter, Instagram and Facebook, hashtags give users the ability to organise or ‘file’ online conversations. When a user clicks on a hashtag, they are able to view all other discussions which use the same hashtag.

Why use a hashtag for events?

An effective hashtag can improve the reach of your event. It can help build anticipation surrounding the day, drive more ticket sales and boost awareness for your brand. An event hashtag also helps drive engagement throughout the event itself. Attendees can post about your event using the hashtag to signal that they are part of the conversation about your event.

There are 4 factors that make a great hashtag:

1. Unique

An effective hashtag will be unique to your brand and event. This will ensure that your event and brand doesn’t compete with other unrelated posts which use the same hashtag. Before settling on your hashtag, make sure to do a quick search across social media to make sure it hasn’t been used before. Examples may include #GFWS2018 or #vividtaronga which are time or location specific.

2. Succinct

Short hashtags are effective because they are memorable and get to the point quickly. They also remove room for typo errors, particularly when your event guests will be required to type the hashtag out.

3. Playful

Depending on what you’re trying to achieve, a hashtag which is playful and uses a bit of light humour may do the trick. A good example of this is Red Bull’s #PutACanOnIt campaign. The campaign used the catchy hashtag #PutACanOnIt to encourage people to take photos of their Red Bull cans in interesting locations. This strategy encouraged engagement amongst their audience and successfully created a buzz around the brand.

4. It has no hidden meaning

This is a really important one. Triple check your hashtag before sharing it. Remember, your hashtag will display without breaks between the words, so new words might form in the amalgamation. Check for any embarrassing words or messaging that may have been created. While you will want to build reach, you won’t want to bring attention to your event for the wrong reasons!

Broadcasting your hashtag

To really make the most of your hashtag before, during and after your event, it’s important to include it on all of your promotional materials, and make sure it’s in full view for guests throughout the event. Use audiovisual (AV) technology to keep your hashtag front and centre throughout your event. By projecting your hashtag on your stage, screen or even on the walls of your event space, you can encourage real time conversation about your event on social media. With your hashtag in full view, your event guests will be encouraged to include it in their tweets, live videos and other social posts.

Contact us today to set up the AV at your next event.

AVPartners event planning wrap up

We love sharing our tips and ideas when it comes to event planning, and we realised we have a lot of great blog posts that can help.

Take a look at some of our favourite topics that will help you plan your next event:

Choosing a venue

One of the most important aspects when planning an event is where the event will be held. The venue for an event can mean the difference between a successful event, and a mediocre one. Luckily, we have some experience working with awesome venues! Here are our tips for choosing the right venue for your event.

Event styling

Styling an event can be the most exciting part of event planning! This is where you get to choose the look and feel of your event. It’s an important part of the event planning process as it lays the foundation for how guests will experience the event.

Event styling incorporates furniture, decor, colour, centrepieces and table layouts, props, audiovisual and digital elements. It takes your guests on a journey, showcasing your theme, your branding and your ideas.

Budgeting

To effectively plan an event within your budget, consider the benefits of technology. Technology has an important role to play in event planning, and can be used in a variety of ways to help plan, organise, and execute an event while remaining within your event budget.

Social media

When social media is incorporated into an event, it can be hugely impactful and influential, generating immeasurable event awareness before, during and well beyond the event.

There are a number of different ways to incorporate social media into your event; such as using social media to promote your event and having a social media wall at your event to drive engagement.

Catering

Food has a special place at all events; it brings people together in a fun and engaging way, and will give your guests a culinary experience to remember. Stuck on what type of catering is right for your event style and budget? Check out these popular catering types.

The event message

There’s no point holding an event that gives out the wrong or unintended message to guests. Make sure you can effectively communicate your event message loud and clear.

Interested in finding out more about any of these topics or want to get started planning your next event with us? Contact us today!